Corporate event invitation wording can set the tone for an event and give your guests notice of what is expected for the affair.
About Corporate Events
Corporate events can be formal or casual. They may be held in the office or at a fancy venue. There are endless possibilities when it comes to corporate events. Depending on the type of gathering your company is planning, the invitation is an important element to consider when planning for the event. This may be the guests' first information they receive about the event. The invitation will set the tone for the occasion as well as give those invited notice of the upcoming event. Some corporate events include:
- Holiday parties
- Annual meetings
- Fundraising dinners
- Employee recognition ceremonies
There are several things to consider when creating the invitation. Some basic elements to include in the invitation are:
- Date
- Time
- Venue
- RSVP contact information
- If there is a cost to attend the event
It is also important to send the invitation out in a timely manner. This means at least six to eight weeks before the event if it is a formal affair and two to three weeks before a casual event. This schedule will give the guests time to respond and plan accordingly.
Corporate Event Invitation Wording Ideas
Depending on the event your company is planning, the wording in the invitation should reflect what is expected from those invited to the function. If it is a holiday party that the company is hosting for the employees, state this clearly. Those invited will know that the event is for fun and that there is no pressure for the evening. For a more formal event, the wording should be much different than it would be for an afternoon luncheon.
Any special requirements need to be clearly stated in the invitation wording. These can include:
- If there is a fee to attend the event
- What to bring to the event
- If attendance is required
- Any specific dress code requirements such as black tie, etc.
Some samples of corporate event invitation wording are as follows:
Sample Wording 1
You are invited to
Corporate Event Name
Date
Location
6:00 p.m. Cocktails and Hors d'oeuvres
Cash Bar
7:30 p.m. Dinner
Speaker for the evening is Name
Sample Wording 2
In appreciation of all your hard work, you are invited to (Insert company's name) Annual Luncheon
On (Insert date) at (Insert time)
Lunch will be held in room (Insert number).
Awards will be given.
Your attendance is appreciated.
Sample Wording 3
(Insert company's name) Holiday Party
On (Insert date)
At (Insert time)
Location
Bring your spouse or a special guest to enjoy the evening's festivities.
Dinner and Dancing
RSVP by (Insert date) to (Insert name of contact person).
Sample Wording 4
(Insert company's name) Annual Shareholder's Meeting
On (Insert date)
At (Insert location) at (Insert time)
Bring any questions or comments to this meeting along with your most recent financial statements.
RSVP to Contact Person by Date
Sample Wording 5
Join us in wishing (Insert name) best wishes on (his/her) retirement
Date
Location
Cake and refreshments will be served at (Time)
Final Considerations
Holding a corporate event is much different than planning a personal party. A corporate function may have certain expectations and requirements. Often this is made known in the invitation. Choose corporate event invitation wording that reflects the tone and message you wish to convey. In addition, be sure to give enough notice for guests to respond to the invite.
